Instructor / duty manager

The instructor, or the pilot appointed duty manager, runs the day on the Planche: opens it, organises attendance and machines, releases pilots, validates flights and closes the sheet. They also declare their own flights, like any pilot.

On the Planche

Step by step with screenshots: illustrated instructor guide.

Everything is done from the Planche member portal, Manage the sheet tab, or from the airfield tablet. The full walkthrough: Duty manager.

When	Where	Action
Arrival	Manage the sheet	Open today's sheet, pick the duty manager among registered instructors
Morning	Attendance & assignments	Present pilots (Click & Glide or by hand), roles, machines, winch and tow crews
During the day	Sheet, Engine time	Follow flights, declare a forgotten flight, complete an OGN-detected flight
When needed	Ratings	Grant a rating on the spot; release, revalidate or withdraw a machine authorization
End of day	All flights	Validate one by one, or Validate all (incomplete flights are skipped)
Leaving	Manage the sheet	Close the sheet

A validated flight is locked and goes to the ERP. Correcting it afterwards needs a reason, as long as it isn't transferred; after that, it is corrected in the ERP.

Releasing a pilot on a machine

Instruction, first solo and supervised flights are never blocked by machine authorizations: that's how a pilot gets released. After the flight, in the Ratings tab, Grant the authorization (by model or for one machine); after a check flight, Revalidate. See Machine authorizations.

Billing instruction

By default the student pays the whole flight. In the form's Billing section: Shared billing (50 % student, 50 % instructor), or Billed member so a single member pays everything. See Billing flights.

In the ERP

The Instructor role gives by default access to flights (correct a flight before billing), trial flights (vouchers, schedule) and member records. It gives no access to accounting.